Your Hunter Valley proposal checklist

Start with the essentials

Choose the date range, your experience budget and how private you’d like the moment to be.

• Choose a preferred setting and a covered alternative.
• Confirm the venue’s proposal and photography permissions.
• Book accommodation and transport if needed.
• Keep the ring budget separate from the experience.

Confirm the suppliers

Ask for written inclusions so each person knows their role.

• Confirm photography coverage, delivery and travel.
• Approve the styling colours, quantities and setup time.
• Share dietary needs with the caterer or venue.
• Agree any live music or video arrangements.

Bring the day into focus

A short run sheet should be easy to read on a phone.

• Add the address, meeting point and venue contact.
• Agree the arrival update and proposal cue.
• Set the weather decision time.
• Leave time between the proposal, portraits and dinner.

Prepare your personal details

Choose the words and keepsakes that feel like your relationship.

• Write a few notes for what you’d like to say.
• Plan how you’ll carry the ring securely.
• Choose comfortable clothing and shoes for the setting.
• Decide when you’d like to tell family and friends.

Keep the plan easy to share

Send the final timing to the people involved and keep a copy with your booking confirmations.

Confirm your discreet contact method if the proposal is a surprise.

You can use the planning form even if some decisions are still open.